Accounting & Bookkeeping & Small Business Forum

[mgehbauer]

Hello everyone,

This forum is awesome! I just found it, and am reading all of the posts.

I'm currently the accounting manager for a small, multi-divisional property service company. They have an office manager who does all of the day-to-day bookkeeping, but she really doesn't possess a strong accounting background. Needless to say, I am having to check the financials a LOT for accuracy. Anyhow, we currently use QB Pro 2006. I was wondering if there is any way to create a payroll summary report (basically a pre-check payroll summary) report BEFORE we run checks, to make sure everything is correct. I'm used to using accounting programs like Peachtree. I like QB for the most part, but I do find it is somewhat limited. I don't like the fact that you don't have the ability to TRULY close out a period, so that folks can't go back into a period once it's been "closed."

Is there anyway to create such a report? I know there is a Payroll Summary report that you can print, but it is VERY long if you print it for each employee. Any thoughts/suggestions?

Thanks,

Michele

[meyerbooya]

Yes, you are correct that is is difficult to run a pre-check of payroll before posting and the 2007 version helps a bit on this end. There are a few ways in order to help you, but ultimately, you do get a pretty lenghtly report.

As for closing out the period. You can close out a period so that no changes can be made. You must go under preferences (as the adminstrator) and once your month-end is done, you close that period out. It is found by going to: Edit - Preferences - Accounting - Company Preferences and at the bottom you will find your closing date and ability to set a password.

Sorry I could not help on the payroll, but hope the information for closing the period helps.

[marykme]

Hi, Michelle

Have you tried copying the payroll data to Excel? I've done that with other reports, with great results. Once it's in Excel, I can massage the data to appear as I want.

Mary