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Accounting & Bookkeeping & Small Business Forum
Accounting, Bookkeeping, Marketing, and Small Business Resource
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mcfarlin
Joined: 22 May 2008
Posts: 2
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| Posted: Thu Aug 21, 2008 9:22 am Post subject: Connecting Clients and Business Quickbooks |
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I am new to this game and I would like some advice. What is the protocol for having both the clients QB and my QB be the same. Client does his own bookkeping in QB, but doesn't perfrom any other accounting tasks. My system is always updated and accurate, as I perfrom all of the reocuuring entries, balance the accounts, perfrom a trail balance and then end up with an accurate Income and balance Sheet. In my client system he does nothing. Question is: what processes do you use to have the clients system as accurate as yours.
Also, is anyone using QB online, where both the client and the accountant use the same platform?? |
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stasia2003
Joined: 25 Feb 2008
Posts: 199
Location: FL
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| Posted: Thu Aug 21, 2008 12:18 pm Post subject: Re: Connecting Clients and Business Quickbooks |
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mcfarlin wrote: I am new to this game and I would like some advice. What is the protocol for having both the clients QB and my QB be the same. Client does his own bookkeping in QB, but doesn't perfrom any other accounting tasks. My system is always updated and accurate, as I perfrom all of the reocuuring entries, balance the accounts, perfrom a trail balance and then end up with an accurate Income and balance Sheet. In my client system he does nothing. Question is: what processes do you use to have the clients system as accurate as yours.
Also, is anyone using QB online, where both the client and the accountant use the same platform??
Are you talking about the transfer of data files? If the client wants you to do updates in his/her file, then you will need to have compatible versions first off. If you have QB Pro 2008, your client will need to have it as well. But if you have the accountant's edition 2008 for example, it doesn't matter what edition your client has as long as it's 2007 or 2008 year.
If you need to update records for your client and your client is constantly updating things on their end, then the client needs to send you the "accountant's copy" file. Once you do your changes, you send the file back to the client and he then uploads the changes into his master file. |
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QBConsultant
Joined: 06 May 2008
Posts: 56
Location: Kansas City, MO
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| Posted: Sun Sep 21, 2008 3:07 pm Post subject: |
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You say that the client does the bookkeeping but then you say the client does nothing so I'm not real clear what the client is actually entering in QB. But, assuming the client enters daily transactions and you're doing the month end reconciliation and entries, there are several alternatives for you. You can use the accountants copy or a back up file. You should both have the same year of QB. If you're using a back up file, then the client cannot enter any transactions while you have the data file. if you use an accountant's copy, there is the risk that not all the adjustments you make will be imported properly. (this will be improved in QB 2009). There are QB webinars on working with client data files at accountant.intuit.com.
Michelle L. Long, CPA, MBA
Author of: Successful QuickBooks Consulting
Advanced Certified QuickBooks ProAdvisor
National Trainer for Intuit Accountant Trainer/Writer Network
http://www.SuccessfulQuickBooksConsulting.com
http://www.amazon.com/Successful-QuickBooks-Consulting-Comprehensive-starting/dp/1434810690 |
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